Applications

There are no standard application forms. However, the information listed below must be given (or stated to be not applicable and why) if the application is to be considered by the Foundation:

applications must be submitted in writing. At this stage, on-line applications cannot be considered
applications should not exceed four typed pages
applicants may be requested to supply further detail.

Include:

Background to the project - the philosophy behind it and why it is needed.
The objectives of the project.
An outline of how the work will be undertaken.
Detail of how the success of the project will be measured and any relevant milestones.
How the results of the work will be reported and if appropriate published.
A budget for the project. This should be broken down into:
income from other persons or organisations
funds provided by the applicant
government support
how funding will be maintained/obtained beyond the life of the grant sought from Colonial Foundation
total costs broken down by salaries, rent, equipment etc.
Information about all other agencies, governments or persons that the applicant has approached for funds for the project including the amount of funds requested from each. Where other bodies have committed funding, details should be included.
A list of the persons involved in the project including their qualifications and experience to carry out the work.
Details of the background of the applicant including a summary of its history and track record in similar projects.

In addition to the four typed pages, the following should be included for the applicant:

a copy of its Constitution including Objectives/Statement of Purposes.
a copy of the latest Annual Report including its audited annual accounts.
a list of the Members of the Board and/or Management Committee (if not included in the Annual Report).
a copy of the Certification from the Australian Taxation Office that the body is an income tax-exempt charity or that it has been granted Deductible Gift Recipient status.
a suggested format for reporting on the progress and conclusion of the project. Applicants will be required to acknowledge that the reports can be used publicly.

Decision

The Foundation has finite funds and will not be able to support all applications, no matter how worthy. Rejection of an application does not mean that it is not well regarded. Some applications may be reconsidered at a future time (at the discretion and invitation of the Directors).

Interviews will not normally be held, but on occasion the Board may ask for presentations by applicants.

The decision of the Board as to whether or not funds will be granted is not subject to review and reasons for the decision may or may not be given.

Successful applicants will be required to agree to a reporting program prior to funding being given. This will ensure that throughout the period of financial support, the Foundation can be satisfied the funds are being directed to achieve the stated objectives and to enable assessment of the level of success being achieved. Reports may also be required to be publicly available where it is felt that others in the community could benefit from the experience gained.