Operational Guidelines

Initial enquiries are to be made by email or phone call to the Foundation's Executive Officer. Applications should only be submitted after this discussion.

 

Invited applications (after discussion with the Executive Officer) may be made at any time. It could take at least 4 months for a final decision to be made.

 

Applications for funding that meet the Foundation's broad criteria will be placed before the Board or the Philanthropy Committee at their regular meetings.

 

Retrospective grants are not made.

 

All invited applicants will be advised of the decision of the Board.

 

The Directors encourage funding periods for longer than one year. However, unless a project is for a strictly limited period, applicants will need to demonstrate how ongoing funding will be obtained for the relevant project or program after a grant from Colonial Foundation has concluded.

 

 

In making its assessment whether or not to grant funding, the Board may refer applications to advisory panels or other parties in the field for comment.

 

 

The Foundation may elect to provide only some of the funding for a project; for example, because the entire project does not fit within the Foundation's criteria or funding for part only is more appropriate - such as for feasibility studies, pilot studies or development stages of a project.

 

 

Full details of expenditure and funding sought must be provided. Ambit requests should not be made. 

 

The Foundation is prepared to fund salaries and administrative costs as long as these form an integral part of an approved project. General capacity building of an organisation is encouraged as long as this is associated with the program being funded.

 

 

 

Any recipient of funding must agree to a regular reporting program in a format acceptable to the Foundation. Reports, or a summary, may also be included in the Foundation's Annual Review and for dissemination to interested parties.

 

At the time of entering into a funding agreement, the Foundation will seek to agree reporting requirements. This will include regular reporting to the Foundation, the performance measures to be used to determine the success of the project and the publication of the results of the particular project.

 

 

In order to assist in driving the development of projects, the Foundation may wish to appoint an Advisory Panel of appropriate policy-makers and leaders in their fields. In addition, the Foundation may appoint a panel of experts to review projects during the term of the grant. These reviews will advise the Foundation whether grants should continue and whether any improvements or changes should be made to the particular project. Grantees are asked to participate in the review process and to comment upon recommendations made. The process is designed to be beneficial to the project being funded. The Foundation has conducted such reviews of both ORYGEN Research Centre and the Drugs Policy Modelling Program.