Operational Guidelines

Funding Period

Applications for funding that meet the Foundation's broad criteria will normally be placed before the Board or the Philanthropy Committee at their regular meetings.

As available funding has already been committed, new applications are not being considered during the 2007-08 year.

Retrospective grants are not made.

All applicants will be advised of the decision of the Board or the Philanthropy Committee.

Funding periods for longer than one year will be considered by the Directors. However, unless a project is for a strictly limited period, applicants will need to demonstrate how ongoing funding will be obtained for the relevant project or program.

Assessment

In making its assessment whether or not to grant funding, the Board may refer applications to advisory panels or other parties in the field for comment.

Whole or Part Projects

The Foundation may elect to provide only some of the funding for a project; for example, because the entire project does not fit within the Foundation's criteria or funding for part only is more appropriate - such as for feasibility studies, pilot studies or development stages of a project.

Amount of Funding

Full details of expenditure and funding sought must be provided. Ambit requests should not be made.

The Foundation is prepared to fund salaries and administrative costs as long as these form an integral part of an approved project.

Reporting

Any recipient of funding must agree to a regular reporting program in a format acceptable to the Foundation. Reports or a summary may also be included in the Foundation's Annual Review and for dissemination to interested parties.

Changes to Policy and Guidelines

The Colonial Foundation may change its policy and guidelines at any time.